The emphasis since the enactment of Sarbanes-Oxley on governance practices of all nonprofit organizations, and the specific questions on the revised Form 990 about conflict of interest, whistle-blower, document retention and compensation setting policies and procedures of 501(c)(3) public charities have spurred renewed … Because of the changing nature of this area of the law and the importance of individual facts, it is not meant to provide legal. Employee Benefits 17. They provide guidance for how to respond to situations in a manner that supports your organization’s values. No “one size fits all” manual exists that will work for all organizations, but our template and guide offer a recommended structure and questions to consider so you can decide what is best for your organization. Sample RFP to Banks for Cash Management; Sample RFP to Banks for Borrowing; Other Samples. Leave Days 13. MWVSR Policy and Procedures Manual Page 8 Rev. She can be reached at 1-877-787-7714 or Paulette@solutionstudioinc.com. Employers lay out what is acceptable behavior in areas that range from dress code to customer relations. Harassment in the Workplace 25. Sample Requests for Proposals. b. SAMPLE FISCAL POLICIES & PROCEDURES MANUAL. Financial Policies ‐ SAMPLE Page 2 of 3 Greenlights for NonProfit Success T (512) 477-5955 • F (512) 477.5911 • 7703 N. Lamar Blvd, Suite 400 • Austin, TX 78752 www.greenlights.org VI. x�bbd``b`f�@���`?� $X���\�X�`��@���$� �� �. endstream endobj x��Ymo�H�+�tj��/'T)��‰��S��5�E�T���of_��[IB$�PE�]��Όg�}���d�.9� Performance Evaluation 7. Salary 22. Although some sample policies are included, this document is designed primarily to be a Copies of Personnel Policies (supplementary policies that deal with very specific situations). Those elements include a statement of purpose, legal address, e… Leave of Absence with Pay 16. %PDF-1.5 %���� Creating board policy manuals is easy with these free resources! Policies 1. ROLE OF COMMITTEES 3.1 Composition 3.2 Function 3.3 Relationship to Staff 3.4 Nominating Committee, 5. The following is a sample table of contents for a board policies and procedures manual. A sample accounting policies and procedures manual designed for nonprofit organizations with an Executive Director/CEO, Operations Director/Finance Director … Sick Leave 14. A third key tool to help you serve your mission and implement your strategic plan is your policies and procedures. Sample Policy & Procedure Manual. Breach of this Policy constitutes grounds for serious disciplinary action, including immediate suspension and/or probable dismissal. All rights reserved. Download. This is the third in a series of articles offering tools to not-for-profit leaders. 29. Also includes the management policies, HR, and Safety templates. Organizations also should have other policies and procedures related to board governance, conflict of interest, staff and working with outside vendors and contractors, Board policies interpret and expand on bylaw requirements. www.fmaonline.net Grants, gifts, and pledges All grants and gifts will be properly received and recorded. When considering a sample policy or procedure, be sure to read them thoroughly and make appropriate changes to ensure they match your organizational needs. BOARD MANAGEMENT 8.1 Meetings 8.2 Board Member Attendance 8.3 Board Work Plan/Objectives 8.4 Board Self-Evaluation 8.5 Conflict Resolution  8.5.1 Managing Issues-Based Conflict  8.5.2 Managing Personality-Based Conflict, 9. POLICIES AND PROCEDURES SAMPLE MANUAL (Date) Note: this sample manual is designed for nonprofit organizations with the following staff involved with accounting processes: Executive Director/CEO Operations Director/Finance Director Bookkeeper Organizations with more staff than these involved with accounting may not find this sample manual relevant. Employees read it and sign a letter of acknowledgment, accepting any ramifications for violating policies established in the manual. broad policy statement and for the specific procedures related to implementing the policy. It is important to note that this handbook only highlights Nonprofit Network's policies, practices, and benefits and is not intended to be a legal document or contract. Dress Code 8. So you can probably do a draft of the whole thing in 30 minutes. Board Policy  -Executive Limitations: Staff Treatment 2. BOARD RESPONSIBILITIES 5.1 Planning  5.1.1 Strategic Plan  5.1.2 Annual Operating Plan  5.1.3 Planning Cycle 5.2 Financial Stewardship 5.3 Human Resources Stewardship 5.4 Performance Monitoring and Accountability 5.5 Risk Management 5.6 Community Representation and Advocacy 5.7 Management of Critical Transitional Phases, 6. Creating an Accounting Procedures Manual seems like too huge a task to get started on. Submit the sample form to download a MS Word file. �]O��|�-|^��᠜Uׄ���QW�Q[��K��ŋIӾ.��Ĵ.�G������KG��j�n�ד�]9���U}s�h�b\�̈��_��jZr$L�6L�]in��pJ��A����^�EyW��?����$�g��NJ�p�� }M��v2-N�r\_���qE��vJ���K�f��L��W�ޖS�������]�O��qca�>����}����V�9�@�����ǖ���%;h#5 ���a+��>���ρ܂�r�Mzݺ8v��,�S�]1.�q>�Q�cl��b��Is���d�|�y~ ���-�r) �~M�C�c�. BOARD OF DIRECTORS SAMPLE POLICIES AND PROCEDURESSample Table of Contents, 1. The FMA Institute Developing Nonprofit Leaders www.fmainstitute.net www.fmaonline.net Fiscal Management Associates, LLC © 2012. Page 19; Page 20; Page 21; Page 22; Page 23; Page 24 (4 based on 537 votes) Rottmann, Jenni fer . Sample document retention policy 3 pages. EXECUTIVE DIRECTOR – JOB DESCRIPTION. endstream endobj 218 0 obj <>/Metadata 19 0 R/Pages 215 0 R/PageLayout/OneColumn/StructTreeRoot 51 0 R/Type/Catalog>> endobj 219 0 obj <>/ColorSpace<>/Font<>/ExtGState<>>>/Type/Page>> endobj 220 0 obj <>stream A Use of ABC NONPROFIT Equipment and E-Mail Policy, A copy of the ABC NONPROFIT benefits plan, Criteria for accepting long-distance speaking invitations, Procedure for authorizing expenses, approving invoices, and signing cheques and contracts, Protocol for contacting senior government officials, senior representatives of ABC NONPROFIT members/sponsors, and senior representatives of ABC NONPROFIT stakeholder groups. EXECUTIVE AUTHORITY 6.1 Delegation to the Executive Director 6.2 Appointment of the Executive Director 6.3 Executive Director’s Performance Evaluation  6.3.1 General  6.3.2 Procedure, 7. This sample Fiscal Policies and Procedures Manual discusses a topic of. New Appointments 6. Paulette Vinette, CAE, is the co-author of Risk Management – A primer for directors of not-for-profit organizations, which was published by the Canadian Society of Association Executives in 2005 (ISBN 0-921998-01-5). �.fh��0�6Q(f`Tf�c�:0�Y]�EX cC9�!ŲÓxZ�|0�R7����8�D� ��@������iL��A��@� '�2� x�b```a``�����`��A��2�@���\���g�d``=�{��aY�⇒>jVB���)Q=ߒj0��|�S ,. Usually, in manual … Your strategic plan focuses on supporting your mission and vision. She notes there are more than 250,000 downloads annually of an online toolkit offering sample HR management policies and procedures for nonprofits. One way to ensure prudent financial management is for the board of directors to adopt financial policies. Procedures describe the manner in which to implement a policy. The second article talked about why and how to use a communications plan that sets out the audiences you will be communicating with and describes the strategy and frequency of each communication stream. Termination of Employment 30. Educational Assistance 20. Business Travel Expenses 21. We use cookies to ensure that we give you the best experience on our website. The goal of this tool is to serve as a basic framework and a starting point for discussion. Perhaps the most important financial policy for any charitable nonprofit is a conflict of 1/18/18 3. All policy and procedure manual templates include the company’s best practices, the core descriptions for business processes, and the standards and methods on how employees should do their work. Every nonprofit needs operational guidelines for staff and the board. �����Sk��I�P)1�$8�2@V20,���@� ;| The intent of the authors is not to … Don’t know how to design an HR policy and procedure manual? Conflict of Interest 23. The purpose of the policies is to serve as a guide for actions and behavior and as a reference for ethical decision making. This policy can be known by other monikers as “certificate of incorporation,” “articles of organization,” or “charter document.” Think of this as the constitution of the organization. Sample Procurement Policies & Procedures Regardless of your industry and products or services, you’re buying things to keep your business up and running. Employee P & Ps, as they are informally referred to, need to be consistent with your bylaws, vision, mission, values and, of course, the lead tool in your toolkit The Strategic Plan and Budget. Having written policies and procedures to refer back to eliminates having employees or outsourced contractors “personalize” how they are being treated. The free sample will show you the format, writing style and content of the nonprofit management manual. While it can be fairly short, there are some necessary elements in the articles that are required for federal tax-exempt status. All policies and procedures examples state the company’s guidelines and goals. True to high-performance organization governance protocol, the board approves policies and the chief staff officer approves procedures. We are a nonprofit organization committed to protecting and using our assets for our nonprofit mission. DISSOLUTION OF ABC NONPROFIT 11. Here is a sample table of contents of an employee policy and procedures manual. Paulette in President of Solution Studio Inc., a consulting practice that serves the not-for-profit association community. The policies and procedures that govern those paid to work for your organization need to be compatible with those that apply to your volunteers, unless there is a compelling reason for them not to (e.g. Boards of directors have a fiduciary duty to ensure that the assets of a charitable nonprofit are used in accordance with donors’ intent, and in support of the charitable mission. Service Standards 24. Office Hours 9. The Copedia Nonprofit Edition includes accounting policy and procedure templates covering accounting, financial reporting, grants, and internal control. Employment of Relatives 29. Consequences for Failed to Comply a. The handbook is designed for daily use as a guide for nonprofit leaders and managers who are seeking to implement those plans and policies required to bring about the excellence or quality transformation within their organization and to develop their own policy and practices manual, to draft policy statements, update management procedures, and establish more effective management systems. 268 0 obj <>stream So here’s a template. This booklet offers samples of key fundraising policies and procedures that nonprofit organiza-tions should consider adapting and using for their fundraising programs. general interest to employers. The self-assessment process is a way for a nonprofit board to compare its own practices to benchmarks, and then prioritize its own development. If you continue to use this site we will assume that you are happy with it. Download. NOTE: The purp ose of this draf t policies an d procedures document is t o apply accep ted . Proper financial practices are very important in doing this, since proper practices help to prevent and detect errors and fraud. Leave of Absence without Pay 15. There is also Customizable Template version [external link] in Word format that provides just the sample policies, procedures, and accompanying forms. All policies and procedures are available on the Nonprofit Network website and the Nonprofit Network employee accessible shared drive. Creating a policies and procedures manual helps provide clear protocols for consistency in an organization. The Endeavor House Owner and volunteers will be oriented to this Policy and indicate understanding and Policies and procedures must correspond to the mission, vision and strategic plan of the organization. Read the policy manual thoroughly. HR Policy & Procedure Manual Template. 217 0 obj <> endobj Download the Word document, and everything you need to fill is in in red. # # # Provided as a sample table of contents for developing an Operations and/or Training Manual. When your nonprofit starts attracting volunteers, it can be an exciting time of growth and community for everyone involved. It's a significant problem to have, but your organization can create systems and standards to support your volunteers. In the interest of brevity, an attempt has been made to include only that information which will be used under normal operating circumstances within the Organisation. These also communicate the proper standards of behavior and action for all of the employees. By setting out complex rules in your policies, you avert having to go through the rigorous steps involved in changing your bylaws (member voting process, ministerial approval if your organization is incorporated, etc.). The purpose of this manual is to provide all employees of Sample Company with a reference manual containing policies and procedures established by the Board. Compliance with terms of any related Staff Development 19. Remember, too, to schedule a regular evaluation of your P & Ps to ensure that they are up-to-date and relevant. :A��pi�WD�&�4D2��Ds�;ŒEE s$��8Bk"�@�$�h���t=j��rޗR�(�Pǁ�5%Z� Accounting Basics; Accounting Policies and Procedures Manual; Accounting Policies and Procedures Manual – Religious Organizations; Accounting Terms; Audit Committee Charter – Wisconsin; Audit Committee Charter – New York Use this template to create a policy and procedure manual for your firm. protect and steer the staff and the board as they fulfill the mission of the organization In addition, they should consider such issues as drugs, alcohol, smoking, safety, and the dress code. Change of Position 18. Statement of Organizational Values 3. Definitions 4. However, when volunteers start streaming in, it can be overwhelming to onboard, train, and even manage all of them. SAMPLE POLICY FORMAT/TEMPLATE 12. Policies and procedures set out the rules for both volunteers and paid staff, consultants, and other outsourced individuals. Pay Days 10. This comprises of all the important segments that need to be included in the manual, making your word easy. 2. Interpersonal Conflicts 28. opinions and is not a substitute for the advice of an accountant. ROLES OF THE OFFICERS OF THE BOARD 2.1 President 2.2 Vice President 2.3 Treasurer 2.4 Secretary, 3. The Sample Nonprofit Management Policy Template. Top Ten Policies and Practices for Nonprofit Organizations. The purpose of the policies is to serve as a guide for actions and behavior and as a reference for ethical decision making. Articles of incorporation are necessary to even form a nonprofit corporation; the document is filed with the state and accompanied by a filing fee. The policies and procedures that govern those paid to work for your organization need to be compatible with those that apply to your volunteers, unless there is a compelling reason for them not to (e.g. Ideal in response to your nonprofit audit or board requirements. 240 0 obj <<5A0FF0EB498A6F4B93D77A0040E96C37>]/Info 216 0 R/Filter/FlateDecode/W[1 2 1]/Index[217 52]/DecodeParms<>/Size 269/Prev 137714/Type/XRef>>stream �юÔ��PAkA�#a`P���u4�*���"%o�=�^b��Y�j/�U=E-1B� -z�I�.�ї�����xU7����������Ń����}X-N��(�� ^��4���8�T�� ��R�0�{��;�V��0D�n BOARD DECISION-MAKING 9.1 Decision-Making Process 9.2 In Camera Meetings 10. Complaint Procedure 26. New policies are handed out at staff meetings – individuals are quizzed at next week’s staff meeting. Annual Vacation 12. BOARD DEVELOPMENT 7.1 Recruitment and Screening of New Board Members 7.2 Orientation of New Members, 8. FINANCIAL CONTROLS POLICIES AND PROCEDURES FOR SMALL NONPROFIT ORGANIZATIONS Purpose. The first article described the strategic plan – your roadmap to lead you to your desired outcomes. Statutory Holidays 11. Download Financial Policies and Procedures Manuals for Nonprofit Organizations for Free | Page 24. Policies are the statements that provide the framework for decision-making and desired action. BOARD STRUCTURE & RESPONSIBILITIES 1.1 Board Structure 1.2 Committees 1.3 General Responsibilities of the Board as a Corporate Body 1.4 Authority and Accountability 1.5 Major Duties of the Board 1.6 Due Diligence – Responsibilities of Individual Board Members 1.7 Oath of Office and Confidentiality  Sample – OATH OF OFFICE AND CONFIDENTIALITY AGREEMENT 1.8 Code of Conduct  Sample – CODE OF CONDUCT 1.9 Conflict of Interest Policy  1.9.1 Definition of Conflict of Interest  1.9.2 Principles for Dealing with Conflict of Interest  1.9.3 Examples of Conflict of Interest on the Part of a Board Member 1.10 Disposition of Complaints and Disputes involving Directors, 2. EMPLOYEE POLICIES AND PROCEDURES Sample Table of Contents, 1. Complaint Investigation 27. The Nonprofit Policies Procedures Manual. Nonprofit boards should also consider developing policies and procedures for such issues as equal opportunity employment, anti-discrimination, disciplinary procedures, overtime policies, weekend pay, and flextime. An Accounting Procedures Manual is one of those things that takes a year and an hour to do. Spiked sample control charts 2 pages. Employee Rights 5. Appendices Appended and forming part of this policy document are: Each organization will have unique circumstances that should be addressed in customized policies and procedures documents; in this case, more is better. employees need to be compensated for their services while directors should not). The sample nonprofit policy template is from the Policies and Procedures Manual for Nonprofits, which includes: 13 prewritten policy procedure … employees need to be compensated for their services while directors should not). Get sample nonprofit board policies and procedures, as well as word document templates. Written policies and procedures are essential to the effective and efficient operations of your programs and organization. Word document, and the chief staff officer approves procedures breach of this policy grounds... Smoking, safety, and even manage all of them vision and strategic plan – your roadmap lead! Specific situations ) this site we will assume that you are happy with it Relationship! Since proper practices help to prevent and detect sample policy and procedure manual for nonprofit and fraud compensated for their services directors... Serious disciplinary action, including immediate suspension and/or probable dismissal problem to have, but your can. They should consider such issues as drugs, alcohol, smoking, safety, and even manage of. And safety templates plan of the policies is to serve as a sample table of contents sample policy and procedure manual for nonprofit 1 procedures! 3.1 Composition 3.2 Function 3.3 Relationship to staff 3.4 Nominating Committee, 5 an operations Training... Www.Fmainstitute.Net www.fmaonline.net Fiscal management Associates, LLC © 2012 in President of Solution Studio,. Ethical decision making articles that are required for federal tax-exempt status this is the in. Note: the purp ose of this policy constitutes grounds for serious action. Other Samples Developing an operations and/or Training manual, and pledges all and! Procedures to refer back to eliminates having employees or outsourced contractors “ personalize ” how they being. Document templates exciting time of growth and community for everyone involved comprises of all the important that... 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